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Port Call Optimisation

Port Call Optimisation

Port Call Optimisation is the process of realising reductions in environmental impact and improved safety and security management for shipping, terminals, and service providers.

Port Management Information Systems (PMIS)

The safety and efficiency of the maritime transport industry is dependent on the exchange of information. With the rapid advance of satellite and electronic communications, ‘port community systems’ operated by a variety of organizations that make up a seaport community will see enhanced electronic links between all parties involved in port activities. These include customs, port authorities, coastguard and others, as well as between the ship and port authority.

The Harbour Master plays a vital role in this system and increasingly may find him or herself taking on the role of an information manager at the interface between ship-and shore-based operations. With increasing frequency, ships can log onto port and terminal websites, feeding into electronic reporting systems, and may plan a port visit whilst still at sea.

Nautical Port Information

A reliable port starts with reliable information

Following a workshop at its 5th Congress in May 2006, IHMA embarked on a project to support Harbour Masters gathering reliable Port Entry Information and present it in a standardised format readily available to the mariner and other users. This format has been hosted on the IHMA website since July 2008. The marine industry responded to this initiative with great enthusiasm. This resulted in shipping and ports working together in an international taskforce to promote “Port Call Optimisation” by improving the quality and availability of master and event data.

This will deliver the following benefits to ports, shipping lines, service providers, and terminals:

  • Lower costs

  • Cleaner environment

  • Increased reliability

  • Better safety

How?

Firstly, by improving the quality and availability of master data: e.g depths, admission policies. This will ensure vessel/berth compatibility and a clear understanding of when it’s safe to arrive or leave.

Secondly, by improving the quality and availability of event data: e.g planned time of arrival at the berth, estimated time of completion cargo operations. This will enable just-in-time planning of pilot on board, pre-planning of all port services and planning to the next port.

Both master data and event data use existing nautical and supply chain standards and formats suitable for shipping’s worldwide requirements.

What is unique about the project?

Shipping, their agents and ports are sitting down together to discuss Port Call Optimisation, and to work on a solution that can work for every trade, for every port, from port to port and end to end. Shipping is accustomed to adapting itself to the individual port. When developing projects, shipping normally does this per trade (e.g. only for line or tramp shipping). Ports tend to develop projects for one port only, as they might be in competition with other ports.

Development plan

  1. Agree on existing global business process of port calls, based on BIMCO contracts and IMO resolutions (done)
  2. Agree on minimum scope of information for this business process (done)
  3. Agree on existing global functional definitions for information sharing (done)
  4. Enable information owner to share port call information
  5. Agree on existing global data definitions, formats and platforms for data
  6. Share data of information owner with global services
  7. Agree on data quality assurance
  8. Create incentives for data sharing
  9. Connect to IMO and IHO programs

Background Documents

Standards for Nautical Port Information

The Standards for Nautical Port Information version 5.5 can be downloaded here

Port information Guide

The Port Information Guide template has been replaced by the document 'Standards for Nautical Port Information', section entitled 'General Port Information', pages 20 – 26.

The information is now more defined and structured, and duplicate entries have been removed.

For any questions on how to apply the standards please contact the IHMA Project Officer: Scherpenzeel.ehmc@harbourmaster.org, or call +31-10-252-1337

The Port Information Guide provides general information which applies to the entire port area. Information related to specific port sections (berths, fairways etc), can be captured via “Port Section Guides”. The format for these guides will be published in 2018.

Latest News & Events

The bulk carrier Eaubonne (former name GH Storm Cat) is  now (4 May) under quarantine in Durban harbour. On the same day that the South African government issued a statement saying that the ports were on high alert for the Indian variant of the Coronavirus (B.1.617) that has emerged in devastating numbers in India, it was learnt that a ship that arrived on Sunday night, 2 May, has been placed under quarantine after the discovery that a crew member had died en route. Another 14 crew have since been taken for testing for Covid-19.

All our ports of entry employ stringent containment procedures to minimise the importation of COVID-19,’ said Health Minister Dr Zweli Mkhize in the statement issued on 4 May 2021.

The ship Eaubonne (IMO 9663104), sailed from the port of Kandla in India on 18 April on a 14-day voyage to Durban, where she arrived off port on 1 May, prior to entering port and berthing at Maydon Wharf 2 on 2 May at 2000.

During the voyage one of the crew members passed away and authorities in Durban were advised that he died of a heart attack.

The ship was carrying a cargo of 6,250 tons of rice to be discharged in Durban.

However, on 4 May dock workers and others working on the ship were told to stop all operations and that the vessel was under quarantine. Fourteen of the crew were taken for COVID-19 testing but the real worry is that a large number of dockworkers had already been exposed to the crew.

The European Sea Ports Organisation (ESPO) welcomes the adoption of the own-initiative (INI) report of TRAN-Committee Chair, Karima Delli*, on technical and operational measures for more efficient and cleaner maritime transport by the European Parliament. This was reported on 28 April.

It is understood that the report was adopted with 453 votes in favour, 92 against, and 154 abstentions.

The final text adopted in the European Parliament plenary contains many of the key strong points which are supported by ESPO:

  • The recognition of the strategic role of ports as hubs of transport, energy industry and blue economy.
  • The recognition of the cross-border dimension of maritime ports.
  • Support for bottom-up initiatives for zero-emission ports.
  • The need for a revised concept of Motorways of the Sea.
  • Acknowledgment of the role of ports in the review of TEN-T.
  • Support for a modal shift towards short-sea shipping.
  • A push for sufficient funding to both deliver the greening agenda and ensure the multimodal connectivity of Europe’s seaports.
Role of Harbour Master/ Port Operations Professional
Security
Port Call Optimisation
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Vessel Traffic Services
Safety
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Emergency Management
Environment

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Latest News & Events

Ship in detention coronavirus Ship placed under quarantine in Durban in fear of Coronavirus

The bulk carrier Eaubonne (former name GH Storm Cat) is  now (4 May) under quarantine in Durban harbour. On the same day that the… FIND OUT MORE

Ms Karima Delli ESPO welcomes the European Parliament’s recognition of the strategic role and cross-border dimension of Europe’s ports

The European Sea Ports Organisation (ESPO) welcomes the adoption of the own-initiative (INI) report of TRAN-Committee Chair, Karima Delli*, on… FIND OUT MORE

Latest News & Events

The bulk carrier Eaubonne (former name GH Storm Cat) is  now (4 May) under quarantine in Durban harbour. On the same day that the South African government issued a statement saying that the ports were on high alert for the Indian variant of the Coronavirus (B.1.617) that has emerged in devastating numbers in India, it was learnt that a ship that arrived on Sunday night, 2 May, has been placed under quarantine after the discovery that a crew member had died en route. Another 14 crew have since been taken for testing for Covid-19.

All our ports of entry employ stringent containment procedures to minimise the importation of COVID-19,’ said Health Minister Dr Zweli Mkhize in the statement issued on 4 May 2021.

The ship Eaubonne (IMO 9663104), sailed from the port of Kandla in India on 18 April on a 14-day voyage to Durban, where she arrived off port on 1 May, prior to entering port and berthing at Maydon Wharf 2 on 2 May at 2000.

During the voyage one of the crew members passed away and authorities in Durban were advised that he died of a heart attack.

The ship was carrying a cargo of 6,250 tons of rice to be discharged in Durban.

However, on 4 May dock workers and others working on the ship were told to stop all operations and that the vessel was under quarantine. Fourteen of the crew were taken for COVID-19 testing but the real worry is that a large number of dockworkers had already been exposed to the crew.

The European Sea Ports Organisation (ESPO) welcomes the adoption of the own-initiative (INI) report of TRAN-Committee Chair, Karima Delli*, on technical and operational measures for more efficient and cleaner maritime transport by the European Parliament. This was reported on 28 April.

It is understood that the report was adopted with 453 votes in favour, 92 against, and 154 abstentions.

The final text adopted in the European Parliament plenary contains many of the key strong points which are supported by ESPO:

  • The recognition of the strategic role of ports as hubs of transport, energy industry and blue economy.
  • The recognition of the cross-border dimension of maritime ports.
  • Support for bottom-up initiatives for zero-emission ports.
  • The need for a revised concept of Motorways of the Sea.
  • Acknowledgment of the role of ports in the review of TEN-T.
  • Support for a modal shift towards short-sea shipping.
  • A push for sufficient funding to both deliver the greening agenda and ensure the multimodal connectivity of Europe’s seaports.