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Role of the Harbour Master

The Role of the Harbour Master

Ports can be busy places and, by the very nature of their business activities, may be hazardous places to work. The Harbour Master has a key role to play ensuring that people living and working in or close to the port, the port’s staff, customers or visitors to the port environment can go about their business safely. Harbour Masters must be familiar with all relevant safety, environmental and health laws at the international, national and local level.

Port Marine Operations

The safety of navigation for any vessel utilising the port and its approaches is the Harbour Master's primary concern. Harbour Masters regulate the manner in which vessels conduct their navigation in port. Most regulatory requirements are clearly set out in the form of port by-laws, general directions, Pilotage Directions etc and these clearly define what the “rules of the road” are in terms of safe navigation.

Ship Arrival

From initial information provided by the ship on draft, length overall and displacement, the Harbour Master will allocate a suitable berth and apply any restrictions he may feel necessary for the safe passage of that particular vessel in his port. Vessels arriving at a port will normally contact the port control or VTS station to receive instructions on the plan for their arrival and stay in the port. This exchange usually involves confirmation of the time the pilot will board and the berth to which the vessel is proceeding.

Harbour Masters normally designate a safe pilot-boarding area where the vessel boards her pilot who then subsequently communicates with the port authority shipping control office or VTS whilst proceeding towards the intended berth. If the vessel is exempt from pilotage, in compliance with port regulations, then clear instructions on the manner of entry and navigation will be given and the vessel will be asked to register and confirm its passage plan. The passage plan is the detailed and recorded confirmation of what the ship intends to do at every stage of its passage from the pilot station to finally arriving alongside. Any subsequent movement of the vessel, a berth shift, for example, will also be subject to passage planning.

The Harbour Master has a duty to inform vessels about any hazards or problems that may affect safe navigation, for example:

  • Any obstructions in channels or alongside berths
  • Limitations of tugs
  • Weather restrictions in the harbour or at berths
  • Any failure of any aids to navigation such as lights or buoys

Vessel Types

Ports handle a huge variety of ship types ranging from supertankers, through cruise and cargo ships, large container vessels, bulk carriers, warships, Ro-Ro vessels and ferries right down to smaller but no less important vessels such as fishing vessels and pleasure craft. Different types of vessel require different port facilities to enable then to be handled efficiently and safely. Part of the Harbour Master's role is to be fully conversant with the types of vessel that represent the port's main business and to have a thorough knowledge of their requirements whilst they are in port.

Ship's Stay in Port

The role of the Harbour Master in terminal and cargo operations will vary according to the governance of the port. The Harbour Master's advice is regularly sought during a ship’s stay by companies, organisations or government officials associated with such activities as fuel bunkering, tank cleaning and the delivery of stores, water and crew.

The Harbour Master has a role to play in determining the berthing of ships and the control of the front quay or ship-shore interface. This includes the removal or segregation of dangerous goods for a determined period on the terminal, the measures to be taken by stevedores and dockworkers to prevent safety or environmental irregularities and the accessibility to the ship-shore interface by unauthorised persons.

The success or otherwise of a ship's stay in a port will be measured by how the Master, crew and ultimately the operator/owner consider the port has met their operational requirements. Port operations must be carefully planned well in advance of the vessel's arrival alongside. There are many planning considerations for the Harbour Master but amongst the main ones are: a suitable and safe berth; provision of pilotage and tugs; confirmation of mooring resources such as linemen, line boats, mooring teams etc; liaison with stevedores on the ETA/ETD of the vessel to enable them to plan their resources for loading/discharge effectively; key loading/discharge plant and equipment availability and reliability; security requirements and liaison with statutory authorities where necessary. Another key element is a good relationship with the ship's agent who will have first-hand knowledge of the ship's requirements.

The Harbour Master’s expertise is also essential for the management of any incidents and in the timely implementation of response and emergency plans.


Port Management

In addition to the technical and statutory responsibilities of the role, today’s harbour master is increasingly involved in the day-to-day management of port operations. Increased involvement and greater responsibility for the commercial business of a port is a growing area of activity for many harbour masters.

Strategic Planning Process

If they are to remain competitive, ports must move with the times in response to global shifts in maritime trade. Strategic-level business plans must be developed. Harbour Masters may contribute to the development of a long-term master plan for the port.

Other Authorities in the Port

The Harbour Master may co-operate with a number of authorities including representatives of port state control, customs, veterinary agencies, health agencies, environmental agencies, local government and utilities.

Local Community

Ports, as with all businesses, are expected to engage with their stakeholders in an open, honest and transparent manner. Working in the port environment inevitably brings the Harbour Master into contact with the wider community. Although Harbour Masters may exercise jurisdiction over the water frontage or waterway of their port – a decision that may be determined by statute or regulation – they are also expected to consider the requirements or concerns of the community on the use of the port’s navigable area and its impact on the community.

It is not only commercial vessels that make use of a port. Recreational fisherman, diving clubs, rowing clubs, tour boat operators, visiting yachtsmen and power boat drivers, marina operators and many more must all be consulted. Conflict may arise between those pursuing different activities. The harbour master has an important role in engaging with interest groups, resolving such issues and ensuring the safety of all harbour users.

Leisure Use of Ports

Leisure activities may take many forms, including recreational boating (both power and sail), swimming, diving and organised aquatic events. The Harbour Master can mitigate the risks associated with large aquatic events through the application of safety management principles and risk assessment. However, private and irregular use of the port for recreation is difficult to monitor and control. Many ports and harbours now use their websites and social media to promulgate safety information to port users. The zoning of activities to separate, for example, swimmers from personal watercraft may be introduced. Prohibiting access to some areas may be required and will require local regulation. The focus should be on community engagement and finding a harmonious method for the co-existence of recreational activities. 

Latest News & Events

Ship repair activity at Gibraltar’s Gibdock continued to be rock solid, despite uncertainties through the first three quarters of 2020 (to end September) relating to Covid-19 and Brexit. Occupancy levels remained high, contracts continued to be agreed and scheduled dry dockings are already booked into 2021, the Gibraltar-based yard reported in mid-October.

In the words of Richard Beards, Gibdock’s Managing Director: ‘The outlook is set fair.’  He went on to identify potentially greater revenue streams in LNG-related projects and renewables business for the months ahead. Beards said that Gibdock’s location at the gateway to the Mediterranean remains a key advantage but added that the repeat business included in forward bookings: ‘Shows that customers continue to put reliability, quality of work and on-time redelivery at the top of their priority lists.

In 2020, being part of a tight-knit business community where fast communications enable rapid response times and the immediate implementation of any changes to health or travel regulations has also proved advantageous. We are in constant dialogue with the Port Authority, and we have frequent contact with Gibraltar Civil Contingencies, the Director of Public Health, local agents, subcontractors, hotels and transport providers.

Beards pointed out that close ties with the local ship agency network mean that Gibraltar is well-established as a safe and efficient location for crew changes.

The International Harbour Masters' Association (IHMA) is delighted to announce that its new President is Captain Yoss Leclerc of the Port of Quebec. He succeeds Captain Allan Gray, President and CEO, Halifax Port Authority, Canada. 

Captain Leclerc was elected on 8 October at the conclusion of the IHMA Ordinary General Meeting held remotely for the first time due to COVID-19 restrictions. 

The OGM was contributed to online by delegates from 13 countries.

In a statement to members Captain Leclerc pledged to help the Association meet the challenges facing Harbour Masters to ensure the sustainability of ports in the future.

"I like to quote the Japanese writer Ryunosuke Satoro who said, "Individually we are one drop, together we are an ocean".

I lived this philosophy at sea when you knew that it was necessary to work together in order to face any and all challenges and even more, to fight adversity. 

My story continues when I came ashore and joined many different and amazing teams from Canadian Ports who were on the ground 24/7 to ensure safe, secure and fluid operations.

Harbour Masters are the embodiment of dedication, collaboration and teamwork. They are the magicians that make everything seem seamless, smooth and easy to the neophyte and even often to old-timers. I have so often heard the following comment after a port visit, "there's nothing happening here!" and I always respond: "because magic is going on behind the scenes where a dedicated and painstaking Port team looks after every aspect ensuring the show is going".

There are many challenges ahead of us, including environment (climate change, air emissions, ballast water, etc.), technology (digitalization, automation, etc.) and health (pandemics) that we will need to grasp and tackle together in order to ensure our ports' sustainability. 

At the international level, IHMA has worked very hard to acquire its standing and ability to influence decisions regarding many aspects that have considerable impact on our operations and we will, with your help, continue to consolidate our position.

As a father of two wonderful daughters involved in the maritime field, I am glad to see the interest of women in "Harbour Mastering" and will continue to support the movement within my capacity.

I am very honoured and humbled to take the helm of this prestigious organization and will endeavour to sail the ship with the collaboration and support of you all to our next port of call, the 2022 Congress in Port Klang."

Role of Harbour Master/ Port Operations Professional
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Port Call Optimisation
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Emergency Management
Environment

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With the theme, "The Next Wave – Navigating Towards the Digital Future, the 12th biennial Congress will be delivered virtually from 5 - 10 October, 2020.

The Congress remains the key forum for IHMA members and the global ports sector to collaborate, network, share information, and provide updates on the latest industry technology and solutions.

This year, the IHMA Congress will be transformed into a virtual global community that regularly connects over 12months. All speakers, attendees, sponsors and exhibitors will have exclusive access to the Virtual IHMA Community for Global Port & Marine Operations.

The IHMA Congress Conference itself, including keynotes, technical presentations, panels and Q&A, will be broadcast via a premium event platform in October. The post-Congress Series Program, also to be hosted via the platform will the released shortly.

The 2020 IHMA Congress is an unparalleled opportunity for maritime businesses to showcase their services and for port marine professionals from around the world to network, share their experiences and update their professional knowledge.

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Theme of the 2021 event; the Climate; ports, terminals, ships and harbour masters. Captain René Sirol, Harbour Master, Port of Sillamäe and the EHMC look forward to welcoming you in 2021. Sillamäe Port will provide shuttle busses from the airport of Tallinn to the venue. 

DUE TO CORONA DEVELOPMENTS IT WAS DECIDED TO CANCEL THE EVENT AS SCEDULED FOR THE 6TH OF JUNE 2021.
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The Smart Ports Summit, 19-20 February 2020, brings together the experts and innovators who are addressing the real need for optimatision of global supply chains and ports to secure fast and efficient movement of goods, manage mega vessels and meet sustainability targets.
Shippers have become increasingly frustrated with lack of visibility, communication, modern equipment and technology at port hubs. Problems often arise whereby a full logistics team is not ready to receive a vessel; leading to unnecessary delays with transporting goods to their final destination.
What can ports do to be more transparent for shippers?
To overcome these difficulties, ports and their supply chains are transforming into smart port ecosystems. Key to embracing this change is the adoption of data-sharing, transparency, collaboration, fast and well-connected software and corresponding cyber security protections.

Exclusive: Introducing the Just-in-Time Arrival Concept

The pioneers behind the Just om Time Concept at the Port of Hamburg have chosen the Smart Port Summit as the venue to announce their results. Created by Wärtsilä, HVCC Hamburg Vessel Coordination Center and Carnival Maritime - the findings from these innovative stakeholders will be presented for the first time at the Summit.
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View the full agenda >> http://bit.ly/2Rdfz81

Our experts include innovators, ports and equipment suppliers

Jan Gardeitchik, Senior Lead Digitization/Business Development Manager, Port of Rotterdam
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Geoff Lippitt, Business Development Director, PD Ports
Gerald Hirt, MD, Hamburg Vessel Coordination Centre
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Latest News & Events

GIBDOCK GIBDOCK latest

Ship repair activity at Gibraltar’s Gibdock continued to be rock solid, despite uncertainties through the first three quarters of 2020 (to end… FIND OUT MORE

New President for IHMA Yoss Leclerc New President for IHMA

The International Harbour Masters' Association (IHMA) is delighted to announce that its new President is Captain Yoss Leclerc of the Port of Quebec. He succeeds Captain Allan Gray, President… FIND OUT MORE

Latest News & Events

Ship repair activity at Gibraltar’s Gibdock continued to be rock solid, despite uncertainties through the first three quarters of 2020 (to end September) relating to Covid-19 and Brexit. Occupancy levels remained high, contracts continued to be agreed and scheduled dry dockings are already booked into 2021, the Gibraltar-based yard reported in mid-October.

In the words of Richard Beards, Gibdock’s Managing Director: ‘The outlook is set fair.’  He went on to identify potentially greater revenue streams in LNG-related projects and renewables business for the months ahead. Beards said that Gibdock’s location at the gateway to the Mediterranean remains a key advantage but added that the repeat business included in forward bookings: ‘Shows that customers continue to put reliability, quality of work and on-time redelivery at the top of their priority lists.

In 2020, being part of a tight-knit business community where fast communications enable rapid response times and the immediate implementation of any changes to health or travel regulations has also proved advantageous. We are in constant dialogue with the Port Authority, and we have frequent contact with Gibraltar Civil Contingencies, the Director of Public Health, local agents, subcontractors, hotels and transport providers.

Beards pointed out that close ties with the local ship agency network mean that Gibraltar is well-established as a safe and efficient location for crew changes.

The International Harbour Masters' Association (IHMA) is delighted to announce that its new President is Captain Yoss Leclerc of the Port of Quebec. He succeeds Captain Allan Gray, President and CEO, Halifax Port Authority, Canada. 

Captain Leclerc was elected on 8 October at the conclusion of the IHMA Ordinary General Meeting held remotely for the first time due to COVID-19 restrictions. 

The OGM was contributed to online by delegates from 13 countries.

In a statement to members Captain Leclerc pledged to help the Association meet the challenges facing Harbour Masters to ensure the sustainability of ports in the future.

"I like to quote the Japanese writer Ryunosuke Satoro who said, "Individually we are one drop, together we are an ocean".

I lived this philosophy at sea when you knew that it was necessary to work together in order to face any and all challenges and even more, to fight adversity. 

My story continues when I came ashore and joined many different and amazing teams from Canadian Ports who were on the ground 24/7 to ensure safe, secure and fluid operations.

Harbour Masters are the embodiment of dedication, collaboration and teamwork. They are the magicians that make everything seem seamless, smooth and easy to the neophyte and even often to old-timers. I have so often heard the following comment after a port visit, "there's nothing happening here!" and I always respond: "because magic is going on behind the scenes where a dedicated and painstaking Port team looks after every aspect ensuring the show is going".

There are many challenges ahead of us, including environment (climate change, air emissions, ballast water, etc.), technology (digitalization, automation, etc.) and health (pandemics) that we will need to grasp and tackle together in order to ensure our ports' sustainability. 

At the international level, IHMA has worked very hard to acquire its standing and ability to influence decisions regarding many aspects that have considerable impact on our operations and we will, with your help, continue to consolidate our position.

As a father of two wonderful daughters involved in the maritime field, I am glad to see the interest of women in "Harbour Mastering" and will continue to support the movement within my capacity.

I am very honoured and humbled to take the helm of this prestigious organization and will endeavour to sail the ship with the collaboration and support of you all to our next port of call, the 2022 Congress in Port Klang."