Worldwide there are approximately 3,000 merchant ports and the work of the Harbour Master can vary widely from country to country and from port to port even within the same country.
The lawful basis for the processing of personal data by IHMA is the explicit consent of IHMA members (data subject) so that IHMA and its congress organiser can keep members informed about news, events, activities and services. This consent is given when you make an application to become a member of IHMA.
The IHMA is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
What we collect
We may collect the following information: (a) name and job title; (b) contact information including email address; (c) demographic information such as postcode, preferences and interests and (d) other information relevant to members of the IHMA.
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
- Internal record keeping.
- We may use the information to improve our services.
- We may periodically send promotional emails about new products or other information which we think you may find interesting using the email address which you have provided.
- From time to time, we may also use your information to contact you for research purposes. - We may contact you by email, phone or mail.
IHMA supplies member contact details to its congress organiser who is instructed that the contact details are to be used for the sole purpose of providing information about the IHMA congress to members. We do not sell, distribute or lease your personal information to any other third party without your informed permission or are required by law to do so.
It is possible that information transferred to a congress organiser located overseas may be located in a jurisdiction where you will not be able to seek redress under your local data protection laws and that does not have an equivalent level of data protection as in your jurisdiction. To the extent permitted by your local data protection laws, we will not be liable for how these overseas recipients handle, store and process your personal information.
We only keep member information for as long as necessary for member/supporter administration and to meet any requirements of the Association’s accountants related to the retention of financial information. This means that if you lapse your membership, your personal data will be retained for two years and thereafter will be deleted.
We will delete your personal data from our records if requested in writing.
We keep an archive of members who served as Officers of the Association or Members of Council for historical research purposes.
Controlling your personal information
You may request details of personal information which we hold about you under the EU General Data Protection Regulation. If you would like a copy of the information held on you please write to our contact address.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email email@example.com as soon as possible. We will promptly correct any information found to be incorrect.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Social media integrations
Our websites and mobile applications may use social media features and widgets (such as “Like” and “Share” buttons/widgets) (“SM Features”).
These are provided and operated by third party companies (e.g. Facebook) and either hosted by a third party or hosted directly on our website or mobile application. SM Features may collect information such as the page you are visiting on our website/mobile application, your IP address, and may set cookies to enable the SM Feature to function properly.
If you are logged into your account with the third party company, then the third party may be able to link information about your visit to and use of our website or mobile application to your social media account with them. Similarly, your interactions with the SM Features may be recorded by the third party. You can manage the sharing of information and opt out from targeted marketing via your privacy settings for the third party social media platform.
Controlling your personal information
You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please write to our contact address.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.
Feedback / complaints / contact
If you have any enquiries, comments or complaints about this Notice or our handling of your personal information, or wish to inform us of a change or correction to your personal information, or would like a copy of the information we collect on you or would like to raise a complaint or comment, please email firstname.lastname@example.org
Changes to our Notice
We may amend this Notice from time to time. If we make a change to the Notice, the revised version will be posted on our website. We will post a prominent notice on our website to notify you of any significant changes to our Notice and indicate at the end of the Notice when it was most recently updated. It is your responsibility, and we encourage you, to check the website from time to time in order to determine whether there have been any changes. If we update our Notice, in certain circumstances, we may seek your consent.
On 19 February the European Sea Ports Organisation (ESPO) published its Position Paper on the European Green Deal objectives in ports.
The publication of this position paper fits into the European Shipping Week (ESW), taking place in Brussels from 17 February. In the framework of the ESW, ESPO and the European Community Shipowners’ Associations (ECSA) organised on 19 February a workshop on Decarbonising the shipping industry: What’s already happening and how can we help accelerate it?
The Executive Summary of the ESPO Position Paper reads as follows:
Following reports received regarding the impacts on the shipping industry of the sudden and rapid outbreak of the Coronavirus disease 2019 (COVID-19), IMO issued a Circular Letter* on 19 February advising Member States and others on implementation and enforcement of relevant IMO Instruments.
The letter urges Flag State authorities, port State authorities and control regimes, companies and ship masters to cooperate, in the current context of the outbreak, to ensure that, where appropriate, passengers can be embarked and disembarked, cargo operations can occur, ships can enter and depart ship yards for repair and survey, stores and supplies can be loaded, certificates can be issued and crews can be exchanged.
The principles of avoiding unnecessary restrictions or delay on port entry to ships, persons and property on board are contained in articles I and V and section 6 of the annex to IMO’s Facilitation Convention.
IMO will continue to monitor the situation closely and will provide additional information as and when appropriate.